In the previous post, I argued that tacit knowledge gets absorbed into the environment of the organisation (and society), but only if the right conditions prevail. It is futile to ask people to record their experiences or report on lessons learnt. Tacit knowledge is highly contextual, and it is nearly impossible to describe all the factors that an individual has to consider in an instant when deciding on a course of action. Obstacles to identifying or sharing tacit knowledge include, for example, language (not knowing the appropriate words or not being able to explain something adequately), lack of self-confidence, fear of being ridiculed and a multitude of other factors.
Even when leadership is willing to listen to the concerns, ideas and anecdotal explanations of employees, many errors occur in this absorption process. Errors are caused both by the difficulty of the sender to explain or share what works and why, and because the recipient, in other words the broader organisation, might not be able to absorb this knowledge due to technical difficulty, the inability to appreciate the value of what is communicated, or often the inability to understand the relevance of the knowledge being shared. In South Africa this absorption process is often exacerbated by race, gender, hierarchy and various social factors.
Leadership of organisations, in pursuit of different kinds of innovation, must purposefully set out to create a learning environment. This does not mean that people only learn in the context of official projects, but that everyone is given the opportunity to experience the self-fulfilment of exploring ideas, trying new combinations, engaging with others, working together to improve productivity, and playing together to increase creativity. Practically this means that leadership must allow people to learn about topics where the value of the learning is not immediately clear to the organisation. Leaders must understand that people who are frequently learning new concepts, even if these are unrelated to their core functions, are better able to connect the disconnected, to reframe problems as solutions, and are more willing to embark on a process of discovery with uncertain outcomes.
When the innovation strategy of the organisation is too narrowly focused on project plans, milestones, etc., tacit knowledge usually suffers. Those who are more senior or more articulate crowd out the voices of people who may have great insight but no safe way of expressing their thoughts. The result is that although a successful product or process may have been completed, employees do not feel self-fulfilled or that they have learned anything of value. They may even feel neglected or isolated. This often happens when organisations strive to become leaner. Then all the connectors and generalists are replaced with specialists who have a direct contribution to make in key processes. This may result in organisations losing their agility to respond to changes in their context.
Due to the formality of the planning process, codified knowledge is valued above instinct; accuracy of information and planning metrics are more important than the views of people who express doubt, but who cannot explain why something does not seem right. The practice of learning, reflecting, arguing, rough prototyping and then adapting the process is often neglected, or allowed only in brainstorming sessions that are vulnerable to manipulation or group thinking. It takes sensitive leaders to recognise that some experienced people are holding back their thoughts, or that somebody from a different background could perhaps share a valuable insight or alternative perspective. Individuals may feel that their ideas are not valued, or perhaps because they struggle to express what is in their minds articulate people lose patience and just disregard the less articulate people. Or perhaps people with great ideas are simply worried that because time and resources are finite, they may derail the process or decelerate the momentum or change the direction of a certain train of thought.